Effective date: 17.09.2025
1. Data We Collect
- Identification data: name, surname, company details, contact information (email, phone).
- Account information: username, password, profile details, uploaded CVs or portfolios.
- Financial data: bank account or payment details necessary for processing payments.
- Communication data: messages exchanged via the Platform.
- Technical data: IP address, cookies, browser type, operating system, device information.
- Usage data: activity on the Platform, log files, and interaction history.
2. How We Use Your Data
- To register and manage your account.
- To provide access to the Platform’s services (job tasks posting, job applications, matching Client with Contractor).
- To process payments between Clients and Contractors, including our commission.
- To comply with legal and regulatory obligations (accounting, tax reporting, anti-fraud checks).
- To improve Platform functionality and user experience.
- To provide support and communicate with you.
- To send you marketing communications (only with your explicit consent).
3. Legal Basis for Processing
- Contract performance – when processing is necessary to provide our services.
- Legal obligation – to comply with accounting, tax, or regulatory requirements.
- Legitimate interest – to ensure security, prevent fraud, improve our services.
- Consent – for optional marketing communications.
4. Data Retention
- Account data – as long as the account remains active.
- Financial and transaction data – at least 6 years, in accordance with UK accounting and tax law.
- Technical data (logs, cookies) – typically up to 12 months.
- Data will be deleted or anonymized when no longer required.
5. Data Sharing
- Service providers (processors): hosting providers, payment processors, IT service providers – strictly under data processing agreements.
- Regulators and authorities – where required by law.
- Business partners – only when necessary to provide our services (e.g., payment institutions).
- We do not sell your personal data to third parties.
6. International Transfers
- If data is transferred outside the UK, we ensure adequate safeguards (such as Standard Contractual Clauses or adequacy decisions under UK GDPR).
7. Your Rights
- Right of access – obtain a copy of your personal data.
- Right to rectification – correct inaccurate data.
- Right to erasure (“right to be forgotten”).
- Right to restriction of processing.
- Right to data portability.
- Right to object to processing based on legitimate interests.
- Right to withdraw consent (for marketing).
- To exercise your rights, contact us at: contact@hiresquad.uk.
8. Data Security
- We apply appropriate technical and organizational measures to protect your data, including encryption, secure storage, and restricted employee access.
9. Cookies
- We use cookies and similar technologies to improve user experience, analyze site usage, and personalize content. You may manage cookies through your browser settings.
10. Contact Us
- HIRESQUAD LIMITED
- Email: contact@hiresquad.uk
- Address: 3RD FLOOR 86-90 PAUL STREET, LONDON, UK, EC2A 4NE
- You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
